Not the most exciting task in the world, but spending some time to document your blog’s business
procedures could save you a lot of time and hassle when it comes to outsourcing.
This procedure simply involves documenting basic back-end procedures that you would normally carry out on a regular basis.
Stuff that you can really hand over to someone to do in your absence.
I started this exercise a few months back, by gradually documenting frequent blog activities and system procedures.
Some of the procedures include;
- Blog Optimization – Memory cleanup process, Revision cleanup,
- Database Backup procedures – Scheduled/Manual process
- Auto-response System – Email campaigns and reader updates
- Plugin updates – A full list of plugins
- Product and Services management on MediaStage
- Bill payments
- 3rd Party services
- Email/Blog post Templates
- System passwords
You are basically documenting an overall work flow of events and the products and services that holds your blog together.
It’s very important to keep these information safe.
This information should be exclusive to you and perhaps other admin users that you approve.
I started with a local wiki page but then transferred everything on a secure wordpress blog using WishList Member as my firewall.
Having this information in a protected area within wordpress, provides the ease and flexibility you get from a blog platform and restricted access by allowing access areas for different users.
Please note, it’s not an overnight task but an ongoing one.
Do you have a documenting procedure in place?