Start Documenting Your Business

Start Documenting Your Business

By
Business Blog
12

Not the most exciting task in the world, but spending some time to document your blog’s business
procedures could save you a lot of time and hassle when it comes to outsourcing.

This procedure simply involves documenting basic back-end procedures that you would normally carry out on a regular basis.
Stuff that you can really hand over to someone to do in your absence.

I started this exercise a few months back, by gradually documenting frequent blog activities and system procedures.


Some of the procedures include;
- Blog Optimization – Memory cleanup process, Revision    cleanup,
- Database Backup procedures – Scheduled/Manual process
- Auto-response System – Email campaigns and reader updates
- Plugin updates – A full list of plugins
- Product and Services management on MediaStage
- Bill payments
- 3rd Party services
- Email/Blog post Templates
- System passwords

You are basically documenting an overall work flow of events and the products and services that holds your blog together.

Keep it safe

It’s very important to keep these information safe.

This information should be exclusive to you and perhaps other admin users that you approve.

I started with a local wiki page but then transferred everything on a secure wordpress blog using WishList Member as my firewall.

Having this information in a protected area within wordpress, provides the ease and flexibility you get from a blog platform and restricted access by allowing access areas for different users.

Please note, it’s not an overnight task but an ongoing one.

Do you have a documenting procedure in place?


About the Author

John Lufadeju

  • http://web2andmore.net Kevin Tea

    A blog audit is a good idea, even if you are a lone blogger and the need to keep logs of information relating to FTP addresses, passwords, user names, WordPress theme data, plugins etc is paramount. I didn't keep a long of my plugins when I had a crash afew weeks ago and it cost me three days to remember what the hell was there and get them reinstalled.

  • http://jimijones.com/ Jimi Jones

    Really good points, John.
    We should all have this totally together and at the ready. I must confess that I have not completed the process that I started quite some time ago.

    This serves as a great reminder.

  • http://www.mikeslife.org Mike CJ

    This is good stuff, and something I really haven't thought about. It not only means someone can cover if I'm ill, but also makes so much sense if you ever want to sell the blog, or retire to the beach while an employee runs it.

  • http://www.yourblogtools.com/ John Lufadeju

    I'm sure you can think of a few cloud apps that can help with your blog audit :)

  • http://www.yourblogtools.com/ John Lufadeju

    Arguably, I reckon this will always be an ongoing process as you adopt new practices.
    Doing a bit each day will eventually get you there.

  • http://www.yourblogtools.com/ John Lufadeju

    Yep, you've got the idea Mike.
    And if you had to sell, it adds that extra value to your stuff.

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